What are cookies?
Cookies are small, passive text files with information that are sent from a web server and stored on your computer (or mobile phone, tablet or other device connected to the internet) when you visit a website.
Cookies used on Extenda’s website
Extenda cares about privacy and protecting the personal data processed by the company. All personal data is processed in accordance with applicable data protection legislation.
How do we process personal data?
Much of our communication takes place by visits, telephone and email, which generally involves the processing of personal data.
Our support and maintenance organisation also collect and process personal data when in contact with customers, suppliers and other external parties. When required under applicable data privacy law, such processing is governed via data processing agreements signed between Extenda and the party.
Via the Extenda website, we collect the information you provide when filling in forms on the website. This information is used in order to provide useful content and follow up on its effectiveness for marketing purposes and might include emailings, to respond to your request, question, or issue, and to follow up on the resolution.
Extenda may also process personal data from the website traffic as a basis for our market and customer analyses, business development, statistical purposes and risk management.
What is the legal basis for our processing?
In relation to potential customers, business partners, consultants and suppliers, where no agreements exist, our processing of personal data is normally based on a balancing of interests. This means that we consider it necessary to process the personal data for the purposes that concern the other party or, where applicable, our legitimate interests and that these outweigh any opposing interests or fundamental rights and freedoms.
Processing of personal data relating to agreements with customers, suppliers or consultants is based on our legitimate interest in administrating the relationship and performing our contractual obligations.
In relation to the information registered in connection with visits at our offices the legal basis for our processing is – in addition to the fact that the processing may be covered by the preceding paragraphs – our legitimate interest in managing the visits, and/or our duty to comply with our legal obligations.
When processing personal data in order to analyse and develop our business, processing is based on our legitimate interest in improving our business and for communication.
Who has access to the personal data that we process?
Extenda employ appropriate technical and organisational security measures to help protect the personal data we process from loss and to protect against access from unauthorised persons.
Transfers of data outside the EU/EEA are made in line with applicable data protection laws and for the purposes specified above. Transfers of this type are normally based on the EU Commission’s standard contractual clauses.
Extenda will not disclose personal data to anyone outside the company, except:
(i) if agreed between Extenda and the person whose personal data we process;
(ii) when considered necessary within the scope of a business relationship;
(iii) when required for Extenda to fulfil a statutory obligation, comply with a decision of a public authority or a court of law;
(iv) when Extenda engages an external service provider, business partner, supplier or consultant who performs services on our behalf. Such parties may process personal data solely in accordance with our instructions, and may not use personal data for their own purposes; or
(v) it is otherwise permitted by law.
How long will we keep personal data?
Extenda will not save the personal data longer than necessary given the purpose of the processing, unless otherwise required or permitted by law.
What are the rights of the data subject?
Extenda AB, Reg. No. 556220-5483, with the address Adolf Fredriks Kyrkogata 2, 111 37 Stockholm, is the controller of the personal data processed as described above. This means that we are responsible for ensuring that the personal data are processed correctly and in accordance with applicable data protection laws.
Data subjects have the right to know which personal data is processed. A data subject also has the right to request that inaccurate or incomplete personal data is rectified or deleted (e.g. if the personal data is no longer needed for the purpose or if the consent is withdrawn). Data subjects are also entitled to object to specific processing of personal data and request that processing of personal data be restricted. Finally, data subjects have the right to receive personal data provided by themselves in machine-readable format and have the data transferred to another party responsible for data processing.
Note that the above rights may be limited by the duty of confidentiality under certain agreements between Extenda and a party. Restriction or erasure of personal data may mean that Extenda cannot provide the data.
You can choose to opt out of marketing communications from us at any time, regardless if you are a customer, partner, or none of the above, by clicking unsubscribe on emailing sent to you or by contacting us through our website www.extenda.com.
If you have any questions or complaints about how we process your personal data or wish to exercise any of your rights set out above, you are welcome to contact us by email to our Data Privacy Officer (email@example.com) or by regular post sent to the above address, with attention: Data Privacy Officer.